Cancellation & Refunds

The following policy governs all team withdrawals and/or cancelations from The Grind. By submitting an entry, each team agrees to the terms listed below. All cancellation notices must be submitted in writing by the team’s designated contact. The “Entry Fee” refers to the total amount paid by a team to secure participation in The Grind.

1. Cancellation Deadlines & Refund Amounts

Refund eligibility is determined by the date written notice is received. Receipt is determined by the timestamp of the email received by The Grind.

·      February 23 – March 24, 2026 (90–119 days prior): 100% refund of the Entry Fee.

·      March 25 – April 23, 2026 (60–89 days prior): 75% refund of the Entry Fee.

·      April 24 – May 23, 2026 (30–59 days prior): 50% refund of the Entry Fee.

·      On or after May 24, 2026 (less than 30 days prior): No refund of the Entry Fee.

Refunds will be issued only to the original payor of record and processed within a reasonable timeframe following confirmation of cancellation.

2. Full Refund Exception — Waitlist Replacement

If The Grind maintains a waitlist, the Tournament Committee will attempt to fill any vacated team entry. If a canceling team is successfully replaced by a waitlisted team, the canceling team will receive a 100% refund of the Entry Fee regardless of the timing of the cancellation. Replacement is not guaranteed, and refunds under this provision will only be issued if the vacated position is filled.

3. Venue-Driven Event Cancellation

If the host venue cancels the Event due to course closure, unsafe conditions, or other circumstances beyond the control of The Grind, teams will be refunded for any portion of the Entry Fee not required to be remitted to the venue.

4. Force Majeure / Government Order

If the Event cannot be held due to government order, natural disaster, or other force majeure circumstances that make hosting impossible, refunds will be issued consistent with the portion of the Entry Fee that the venue does not require The Grind to remit.

5. Player Substitutions

The Primary Invitee may request a substitution at any time prior to the Event Date, provided the substitute meets all eligibility requirements. The Tournament Committee reserves the right to approve or decline any substitution request. Player substitutions are not considered cancellations and do not affect refund eligibility. Substitutions may not be used to avoid cancellation penalties.

6. Contact for Cancellations and Substitution Requests

All cancellation requests and related inquiries must be submitted to: Info@ (placeholder; final email to be inserted).

Definitions

Entry Fee: The total amount paid by a team to secure participation in The Grind.

Primary Invitee: The individual designated as the team’s main registrant and primary point of contact.

Waitlist: A list of approved teams eligible to fill openings created by cancellations.

Substitution: A request to replace either the professional or member player with another eligible participant.

Event Date: June 22, 2026, the scheduled date of The Grind.